2019 COUNTY CONSTITUTION

1. Title
2. Objects
3. Membership -Clubs
4. Honorary Life Membership
5. Fees And Subscriptions
6. Administration
7. Officers And Officials Of The Association
8. Annual And Other General Meetings
9. Disciplinary Regulations / Misconduct / Expulsion And Suspension Of Membership
10. The Honorary Secretaries And Honorary Treasurers
11. Disputes
12. Insurance And Indemnification
13. Liquidation
14. Protection Of Children And Vulnerable Adults
15. Discrimination / Equal Opportunities And Human Rights Legislation
16. Alteration Of Rules
17. Selection
18. Honorary Vice Presidents Association
19. Bowls Durham Executive Committee - Functions and Responsibilities
20. Bowls Durham Men's / Women's Management Committees

1. TITLE
The Association shall be called Bowls Durham.
2. OBJECTS
The objects of the Association shall be:-
a) To promote, foster and safeguard the game of level green bowls in Durham.
b) To adopt and enforce the Rules and Regulations of Bowls England.
c) To hold Annual or other Championships of 2 wood singles and 4 wood singles, Pairs, Triples and Fours competitions.
d) To hold inter-county matches.
e) To interpret any questions of law and practice, and to arbitrate on all matters submitted by Affiliated Clubs or Members there of.
3. MEMBERSHIP - CLUBS
a) Membership of the Bowls Durham shall be open to all Clubs in the County and who play the level green game, either on private greens, or on greens attached to licensed premises, or on Municipal or other public greens, provided that such Clubs possess level greens with a playing surface in addition to banks and ditches as defined in LAWS OF THE SPORT (Clubs affiliated to the Durham County EBA and/or the Durham County EWBA at 31December 2007 are automatically transferred to Bowls Durham. New Clubs joining after that date must have a minimum membership of 16 playing members all male, all female or male and female).
b) Clubs playing on greens connected with licensed premises must be managed by an Executive Committee, and must have sole and exclusive use of the funds of the Club and the greens on which they play.
c) Clubs playing on local authority, state managed or other public greens must have a permit from the local or other authority allowing them use of rinks for competitive purposes. No Club playing or intending to play on a local authority or other public green upon which an Affiliated Club or Clubs is or are playing, shall become affiliated to the Association until the existing Club or Clubs using the said green has or have been consulted by the Association, and in the opinion of the Association, has or have offered no bona fide objection to its Affiliation.
d) Applications for affiliation shall be made to the General Secretary of Bowls Durham, and shall be accompanied by a list of office bearers of the club, the addresses of the Honorary Secretary, and of the green, together with the Entrance Fee, the first Annual Subscription to Bowls Durham and the first Annual Subscription to Bowls England.
4. HONORARY LIFE MEMBERSHIP
a) All Past Presidents of Bowls Durham shall become Honorary Life Members of the Association. b) Bowls Durham may award Life Membership to any person who has rendered exceptional services to the sport of bowls and/or Bowls Durham. Nominations by Clubs or Districts shall be submitted to the Appropriate Management Committee for consideration and then to the Executive Committee for approval
c) Any Life Membership shall be conferred at the Annual General Meeting.
d) Honorary Life Members of the Association shall be entitled to attend but not vote all Annual and General Meetings of Bowls Durham.

5. FEES AND SUBSCRIPTIONS
a) Every Club joining the Association shall pay an Entrance Fee and an Annual Subscription to Bowls Durham, the amounts of which to be decided annually by the Executive Committee. Each Club will also pay to Bowls Durham its Annual Subscription to Bowls England.
b) Each Club will be required to purchase annually a Bowls England Year Book at a price to be fixed annually by the Executive Committee.
c) The Annual Subscription shall be paid on a date to be determined annually by the Executive Committee, and any club failing to pay these subscriptions by the date named shall forfeit all the rights and privileges of Membership until the whole of the arrears have been discharged.

6. ADMINISTRATION
a) Bowls Durham’s affairs and competitions shall be managed in the following manner. (i) Bowls Durham Executive Committee comprising of:-
(a) The President of Bowls Durham (Men);
(b) The President of Bowls Durham (Women);
(c) The General Secretary and Honorary Secretary of Bowls Durham (Men);
(d) The Honorary Secretary of Bowls Durham (Women);
(e) The Honorary Treasurer of Bowls Durham (Men);
(f) The Honorary Treasurer of Bowls Durham (Women);
(g) One representative from the Bowls Durham Men’s Management Committee;
(h) One representative from the Bowls Durham Women’s Management Committee:
Who shall be elected at the Annual General Meeting together with the immediate Past Presidents surviving (provided they remain members of a club affiliated to Bowls Durham). The term of office for the immediate Past Presidents shall be for one year only. The Chairing of the meetings of the Executive Committee will alternate annually by gender.
(ii) Meetings of the Executive Committee to be held quarterly in those months where there are no meetings of the Men’s and Women’s Management Committees on dates to be determined annually by the Executive Committee, with provision to call additional meetings as and when required, and subject to review at the end of year one.
(iii) That the role, responsibilities and function of the Executive Committee is as outlined in the attached document.
(iv) Bowls Durham Men’s Management Committee comprising:
(a) The President;
(b) The Senior Vice-President;
(c) The Junior Vice-President;
(d) The Honorary Secretary;
(e) The Honorary Assistant Secretary (Competitions);
(f) The Honorary Treasurer:
Who shall be elected at the Annual General Meeting, by representatives of men’s clubs or men’s sections of mixed clubs only attending and voting thereat, together with the Immediate Past President surviving (provided he remains a member of a club affiliated to Bowls Durham). The term of office for the immediate past president shall be for one year only.
(v) Meetings of the Management Committee to be held on the third Tuesday of the following months, January, February, March, April, June, July, September and October with provision to call additional meetings as and when required and subject to review at the end of each year. [Note - the June and October meetings are subject to alteration to a Thursday in the second or third week in the calendar to reflect the allocation of second stage greens for the County Championships and for the presentation of the Annual Financial Statement respectively]
(vi) That the role, responsibilities and function of the Men’s Management Committee is as outlined in the attached document.
(vii) Bowls Durham Women’s Management Committee comprising:
(a) The President;
(b) The Senior Vice-President;
(c) The Junior Vice-President;
(d) The Honorary Secretary;
(e) The Honorary Assistant Secretary (Competitions);
(f) The Honorary Treasurer:
Who shall be elected at the Annual General Meeting, by representatives of women’s clubs or women’s sections of mixed clubs only attending and voting thereat, together with the Immediate Past President surviving (provided she remains a member of a club affiliated to Bowls Durham). The term of office for the immediate past president shall be for one year only. (viii) Meetings of the Management Committee to be held on the third Tuesday of the following months, January, February, March, April, June. July, September and October with provision to call additional meetings as and when required and subject to review at the end of each year.
(ix) That the role, responsibilities and functions of the Women’s Management Committee is as outlined in the attached document.
(x) The Executive Committee shall be empowered to establish and appoint sub- committees and working parties for specific purposes from time to time and to determine the terms of reference thereof, including to what extent such sub-committees shall have executive powers.
(a) Unless expressly delegated in writing by the Executive Committee to act on its behalf no sub-committee or working party shall have any powers and ,subject to the foregoing, its function shall be confined to reporting to the Executive Committee or the Men’s and/or Women’s Management Committee(s). The Chairperson must be a member of the Executive Committee with the remaining members being drawn from a combination of the Men’s and Women’s Management Committees unless the issue under consideration is gender specific when the membership will be drawn from that Committee alone. The sub-committee or working party will be empowered to co-opt such members or officers whose knowledge will benefit the deliberations of the meeting. All proceedings of any sub-committee or working party shall be reported to the Executive Committee and the Men’s and / or Women’s Management Committees(s) where appropriate and a record of each meeting maintained for this purpose.
(b) In addition, the County shall be divided into six Districts for Management and competitive purposes as shown in the appendix attached hereto and thereafter as may be determined by the Executive Committee. Each District will be represented upon the appropriate Management Committees by one representative.
(c) In each District a Meeting of Representatives of Clubs forming such District shall be convened annually, not later than the first Saturday in November, for the purpose of agreeing upon Nominees to the Management Committees.

7. OFFICERS AND OFFICIALS OF THE ASSOCIATION
The following Officers/Officials of Bowls Durham shall be elected at the Annual General Meeting and will be ex-officio members of the Executive Committee and where appropriate the Men’s and Women’s Management Committees of the Association:
Child Protection Officer;
Diary/Year Book Editor;
International Selectors;
Publicity Officer;
One Trustee of Benevolent Fund; Youth Development Officer.

8. ANNUAL AND OTHER GENERAL MEETINGS
The Annual Meeting of Bowls Durham shall be held in the month of November each year on such date as the Executive Committee may select. Ten days’ notice of it, and of all General Meetings, shall be given and delegates from twelve Clubs shall form a quorum. Every Club shall be entitled to be represented at the Annual or other General Meeting as follows:-
Men’s Clubs - One representative;
Women’s Clubs - One representative;
Mixed Clubs - One male and one female representative.
The Chairman shall have a second and casting vote in addition to a deliberative vote on all matters discussed. If the Executive Committee determines that sufficient cause has been shown a Special General Meeting of Bowls Durham must be summoned on the requisition of an affiliated club, supported in writing by two other clubs, to consider the business set forth in the requisition. This must clearly state the nature of the matter and issue, and be signed for and on behalf of the appealing club and by the office bearers of the club. The notice calling such Special General Meeting shall state the purpose for which it has been summoned, and no other business shall be transacted at that meeting.

9. DISCIPLINARY REGULATIONS/MISCONDUCT/EXPULSION AND SUSPENSION OF MEMBERSHIP
It shall be competent to the Executive Committee after due investigation of the facts, and, if need be, the examination of witnesses and relevant documentary evidence, to suspend or determine the membership of any club or individual, but such club or individual shall have a right of Appeal to Bowls Durham against an adverse decision. The Appeal must be lodged with the General Secretary of Bowls Durham within 21 days of the Executive Committee’s decision and so far as a club is concerned is signed by its office bearers. Such Appeal shall state the grounds on which it is made. For this process the County will adopt the Bowls England Disciplinary Regulations then pertaining as set out in Bowls England Regulation No 9, or any other subsequent Regulation thereof and these shall be used in all cases considered by Bowls Durham. Clubs desiring to sever their membership must advise Bowls Durham, in writing, not later than the 1 December of each year.

10. THE HONORARY SECRETARIES AND HONORARY TREASURERS
 The Honorary Secretaries shall keep a record of all the business transacted at general and management committee meetings and shall submit to the annual meeting reports of the proceedings of the Association since the previous Annual Meeting. The Honorary Treasurers shall render to the Annual Meeting accounts of the Income and Expenditure for the past year (and which shall be deemed to end on the last day in the month of September), audited and signed by two competent persons who shall be elected at the Annual Meeting. The Officers of Honorary Secretary and Honorary Treasurer may be combined.

11. DISPUTES 
The Executive Committee shall be empowered to adjudicate upon any dispute referred to it arising between Affiliated Clubs as to the meaning or interpretation of the laws of the game, or any of the Rules, Laws, ByeLaws, Regulations and Conditions, or any matter of practice, policy or complaint, which it shall hold to be within its jurisdiction. The General Secretary of Bowls Durham, on receipt of an Appeal from a club, or a member thereof, shall send a copy of the complaint to the Club involved and submit the correspondence of the parties concerned to the Executive Committee for consideration. In addition to the provisions of this Section Bowls Durham will adopt the Bowls England Disputes Regulations as set out in Regulation 12 thereof ,or any other subsequent regulation then pertaining, and these shall be used in all cases considered by Bowls Durham.

12. INSURANCE AND INDEMNIFICATION
 Each member of Bowls Durham shall (to the extent that such person is not entitled to recover under any policy of insurance) be entitled to be indemnified out of any and all funds available to Bowls Durham which may lawfully be so applied, against all costs, expenses and liabilities whatsoever incurred by such person in the proper execution and discharge of duties undertaken on behalf of Bowls Durham or arising there from, or incurred in good faith in the purported discharge of such duties. If the funds shall be insufficient for the purpose, then each club shall be liable to contribute to Bowls Durham, such sum or sums (in addition to subscriptions) as Bowls Durham in a General Meeting shall decide to enable it to meet its liabilities.

13. LIQUIDATION
In the event of Bowls Durham being wound up or dissolved, the funds and assets of Bowls Durham remaining after all its debts and liabilities have been satisfied, including the costs and expenses of liquidation, shall be distributed by Bowls Durham in General Meeting to a sporting body which is established substantially or primarily for the purpose of promoting any game or sport, providing that the game or sport is conducted for the recreation and benefit of the general public in Durham and no part of the income or other funds of the body corporate operating such sport is used or available to be used for the pecuniary profit of the proprietor Member or shareholder.

14. PROTECTION OF CHILDREN AND VULNERABLE ADULTS
Bowls Durham is committed to promoting a safe environment in which children and vulnerable adults can enjoy participating in the game of bowls. It acknowledges that it has responsibilities under child protection and disabled persons legislation. It will seek to underpin and fulfil these responsibilities by following and promoting the children and vulnerable adult’s protection policies and regulations of Bowls England as detailed in its Rules and Regulations.

15. DISCRIMINATION/EQUAL OPPORTUNITIES AND HUMAN RIGHTS LEGISLATION
Bowls Durham acknowledges its responsibilities under the legislation to ensure, inter alia, that no individual is unfairly discriminated against solely on the grounds of age, race, religious belief, disability or level of personal income whilst seeking election to office within the Association, or whilst participating or seeking to participate in any event being held under the auspices or jurisdiction of the Association. In this connection it will adhere to the Rules and Regulations of Bowls England which have been established for the purpose.

16. ALTERATION OF RULES
Alteration of or addition to any or all of the Rules shall be made only at the Annual Meeting and written notice of the terms of such proposed alteration or addition (which shall also be stated in the Notice of Business for such meeting) shall be given to the General Secretary of Bowls Durham, not later than 28 days before the announced date of the Annual General Meeting. Amendments to ‘Notices of Motion’ appearing on the Agenda of the Annual General meeting shall not be valid.

17. SELECTION
Men’s County Teams That Bowls Durham, through the Men’s Management Committee, appoints Team Managers for the Middleton Cup/Muras Trophy, and Alsop Cup teams for a three year period, subject to recall by the Management Committee, if necessary. The Team Managers will be responsible for the selection of the teams, based on nominations submitted, in conjunction with the Selection Committee. That a Selection Committee of four members be appointed from the Management Committee. These Selectors, Team managers and the two County Officers (Secretary and Assistant Secretary who provide administrative support to the teams) will meet at the start of the season to consider nominations and allocate them to the appropriate sides. The Selectors be divided into two panels of two and along with the appropriate Secretary support the Team Managers throughout the season, this being on a yearly rotational basis so that Selectors have the opportunity to view all sides. Where a team does not have a Fixture Selectors would attend other games. Wherever possible Selectors should be non-playing. However, this should not be a prescriptive requirement and be dependent on who is appointed. Should interchangeability between teams be required, the Team Managers would discuss this with the appropriate Selectors and Team Managers. Women’s County Teams That Bowls Durham through the Women’s Management Committee shall elect a Selection Committee consisting of the Women’s President and the Women’s Secretary, plus one Member from each of the six County Districts.

18. HONORARY VICE PRESIDENTS ASSOCIATION  
1. Members of affiliated clubs wishing to give additional financial support to the Association may become Honorary Vice Presidents of the Association.
2. Honorary Vice Presidents shall:-
a) Pay a subscription to be determined annually by the Association, which shall be due and payable to the Honorary Vice Presidents Association on the first day of February each year.
b) Have their names entered in the Year Book and be entitled to purchase a H.V.P’s. badge and/or blazer badge and tie.
c) Be entitled to attend Annual or Special Meetings of the County Association but shall not be entitled to vote by virtue of being an Honorary Vice President.
3. It shall be competent for Honorary Vice Presidents to form themselves into a Vice-Presidents Association with power to:
a) Appoint a Chairman
b) Appoint any other Officers or Committees they consider desirable
c) Carry on any activity they think fit which is not inconsistent with the Rules of the Association.

19.BOWLS DURHAM EXECUTIVE COMMITTEE FUNCTIONS AND RESPONSIBILITIES
1. Constitution and Rules (Unified as far as practicable)
2. Grievance and Discipline
3. Diary/Year Book
4. Open Competitions
5. Liaison with Bowls England
6. Liaison with other Counties for Touring Sides
7. Set Affiliation fees
8. Pay Bowls England Affiliation Fees
9. Set Budgets for Gender Management Committees including Competition Entry Fees
10. Annual Presentation Event
11. Annual General Meetings/Special General Meetings
20.BOWLS DURHAM MEN’S/WOMEN’S MANAGEMENT COMMITTEES
1. Generic Specific Championships
a. Competition Rules
b. Draw
c. Organisation and Management
2. Gender Team Selection
3. Management of Gender Budgets
4. Bowls England matters generic to each respective Committee 5. Nominations for Honorary Life Membership


 

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