COUNTY CIRCULARS

BOWLS DURHAM

CIRCULAR3/2019

Dear Secretary,

(A) Membership Returns

You will recall that in accordance with the Rules of Bowls England and that of the  Association it a requirement for all Club Secretaries to forward to their County Secretary, a list of the names of all affiliated members on 1st October each year. 

As a result of the above the Executive Committee of the County requests that all clubs be asked to provide the Association with a list of affiliated members  as at 30th September 2019.

Can you therefore supply a list of your membership by 31st October 2019.

This should be sent along with your affiliation and championship entries to the County Treasurer whose details are shown in paragraph (C) below.

Please note that we do not require addresses as the list will be used for no other purposes than to record membership numbers and compare it with the list of entries into County Championships each year, and nominations for the County Teams.

 Further, to conform with the requirements of the General Data Protection Regulations which became enforceable on 25 May 2018 by providing this information you are consenting to the use of the  personal data to enable Bowls Durham to administer the County in accordance with their Rules and Regulations. This information will be held by the County Secretary and County Treasurer only.

In this connection I also draw your attention to the Paragraph (C) below regarding the County Championships for 2020 and the Rules and Regulations governing the submission of entries and management of the Competitions.

(B) Club Subscriptions

As you are aware the Bowls England and Bowls Durham Membership Fees for 2019 were set at £5.00 and £3.00 per affiliated member, respectively.

Bowls England have undertaken a review of the financial position of the organisation including the payment of affiliation fees and have decided that the affiliation fee of £5.00 for both male and female members will remain the same for 2020.

 Bowls Durham has undertaken a review of the proposed financial structure for both men and women of Bowls Durham for 2019/20 and have decided that it too will keep the subscription levels at the existing levels. The level of fees is as follows.

Membership Fee for Bowls England - £5.00 per member
County Membership Fee - £3.00 per member.

In addition the County Year Book will once again be produced for distribution free of charge to all Clubs in 2020, as well as being included in the County Website.

(C)   County Championships 2020

So far as the Women’s County Championships are concerned the Women’s Assistant County Secretary will be contacting clubs regarding next year’s competitions..

Regarding the Men’s Competitions enclosed for your use, for those of you receiving this by hard copy, are two copies of the entry form and contact sheet for next year’s County Championships.  One copy of the form, bearing the entrants signature and a copy of the contact sheet should be kept by the Club Secretary for record purposes.  The second copy, together with a completed contact sheet, printed in BLOCK capitals and including post codes should be sent with the entry fees to reach the County Treasurer, Mr S.Crowe,
3 Ridley Drive, Norton, Stockton on Tees TS20 1HE to reach him not later than 31st October 2019. (Tel: 01642 534139)

So far as the operation of the First Stage of the County Championships are concerned you will recall that the Management Committee undertook a review of the current areas in operation, following the decision taken to operate on the basis of 4 County Championship Areas.

As you know the initial stage was run on the current 6 District Areas with each District being apportioned a number of entries into the Second Stage based upon their entries.

 It has been decided that the current 6 Districts will remain for administrative purposes until the Annual General Meeting in November but a review of these districts (including that for the Women) is currently ongoing and proposals for change (if any) will be submitted to the Annual General Meeting in November.

This review will also look at the future operation of the Men’s County Championship programme including the operation of the first and second stages and the allocation of clubs therein to respective districts/areas Until the review is complete and to prevent any confusion for entrants clubs should work on the current tried and tested basis so far as entries are concerned. When the review is finalised all clubs will be advised of the changes.  
To achieve this it will mean those clubs re-allocated to new areas will lead once more to a better balanced and equitable championship scenario and change the position whereby some competitors have an easier route to the Second Stage than others.
.
As some current Districts also operate their First Stage on fixed dates the District Secretaries are also looking to do this in the new Areas to bring equality to the process.

To assist entrants in the County Championships a Calendar and Fixed Dates Schedule will be issued which details all the information competitors need on where and when the Second Stage of the County Championships will be held. and also the dates of the various National Championship Competitions at Leamington Spa.

Can you also note that entries received after the closing date may not be valid. An entry which does not comply will be returned to the Club(s) for alteration and resubmission.

 Players should be reminded that they should not let their names be submitted for more than one club in any one year and that the qualifying date for entrance into the Championships is that they are members of an entrant club as at 30th September 2019.

The level of fees for National Championship are £2.50  per player and with the County  proportion  set at 75p this makes all National Entry fees £3.25  per player.

It should be noted that the County’s element is not used for the general running of the County Association or the Championships but is used solely towards supporting the expenses incurred by the County’s representatives at the national championships along with grants received for the purpose by Bowls England.

(D)  Annual General Meeting

The Annual General Meeting of Bowls Durham will be held at Houghton Dairy Lane Club on Tuesday 12th November 2019 at 7.00 p.m.

Notices of Motion for consideration by the Meeting should be received by me not later than 9th October 2019.

(F) Change of Club Secretaries

Where appropriate, outgoing and/or incoming club Secretaries, are reminded of the need to inform me of the change, in order that communications are addressed to the proper person.  Addresses should include post codes and telephone numbers.

Can you also please note that to conform with the requirements of GDPR outlined above, by providing this information you are consenting to the use of the personal data to enable Bowls Durham to administer the County in accordance with their Rules and Regulations

Yours Sincerely
F.Johnson
Honorary General Secretary

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